Before you submit your application
- Resumes for everyone who has ownership interest in the business.
- Bank letters including account numbers, a list of those authorized to sign on the account, and any limitations to a signer's authority.
- A financial statement detailing the most recent fiscal year, including a balance sheet or profit-and-loss statement, and describing all cash flows.
- The business' federal, state, and city signed tax returns for the most recent three tax years, including all schedules.
- Personal federal, state, and city signed tax returns of each owner for the prior two tax years, including all schedules. All W-2 forms must total to the amount listed on Line 7 of the IRS form 1040, including spouse's W-2s.
- Proof of U.S. citizenship or permanent resident alien status for each owner.
- Licenses and permits which the business holds.
- Lease agreements or proof of ownership for all business locations, which must be valid for at least six months after the date of application.
- Two or more business contracts and invoices completed and signed, along with proof of payment.
- Vehicle registration(s) for any vehicle used for business purposes.
- Proof of bonding capacity, if applicable.
- Proof of three or more investment sources/capitalization in the business within the past two years (e.g. major purchase receipts, loan agreements, payroll records).
- Proof of contributions used to acquire majority ownership, for each owner, if applicable. Include copies of both sides of canceled checks.
- Proof of any transfers of assets to or from your firm, and/or to or from any of its owners, over the past two years, if applicable.
- Schedule of salaries and other compensation and remuneration paid to owners, managers, directors, and/or officers of the firm, if applicable.
- Sole Proprietors must provide a "Business Certificate" filed with the County Clerk if operating under a DBA name.
- Partnerships must provide a partnership agreement, and a business certificate as filed with county clerk.
- Limited Partnerships (LPs) and Limited Liability Partnerships (LLPs) must provide a partnership agreement and a state filing receipt, including any amended receipts.
- Limited Liability Companies (LLCs) must provide an LLC Organizational Agreement and LLC Articles of Organization, a state filing receipt, including any amended receipts, and any membership certificates, front and back, as well as the next un-issued certificate.
- Corporations must provide Articles of Incorporation, corporate bylaws, a state filing receipt, including any amended receipts, and stock certificates, front and back, as well as the next un-issued certificate.
- Businesses operating under a trade name or doing-business-as name (DBA) must provide a Certificate of Assumed Name, as filed with the County Clerk. Learn more here.
The following documents are also required based on the structure of your business:
Each individual owner, director, and officer must provide details of their social and economic disadvantages. Please fill out this document and have it ready when you apply: Individual Documentation (PDF).
Free certification workshops are available if you need any help with this process. Check the Business Courses page for details.
Your businesses must have a Federal Tax ID. This could be an Employer Identification Number (EIN) or a Social Security Number (SSN) for sole proprietors. Learn more about employer identification numbers here.
Businesses must be a registered vendor with the City of New York. To register, you must create an account on the Payee Information Portal.
Businesses are required to register with PASSPort. To register, you must create an account on the PASSPort portal.
Ready to Apply?
Steps to apply online:
Gather electronic copies of your supporting documents.
To submit a standard application, click on the Apply Online button.
If you do not have electronic copies of your supporting documents, you may mail them to SBS within 30 days of submitting an online application.