Radiation Producing Equipment - Certificate of Registration

If you own or use any radiation equipment for patient care, you need a Radiation Producing Equipment - Certificate of Registration from the NYC Department of Health and Mental Hygiene (DOHMH). You need this certificate to set up, keep or use the equipment. Registrations are sorted by facility and permit type. You must renew your registration every two years.

• Review the application and instructions: Before you apply, read Applying for a Radiation Producing Equipment Permit. This will help you understand what you need.

• Check the requirements checklist: Look at the Requirements Checklist - All DOHMH Permits. This will tell you what documents you need.

• Pay outstanding fines: You must pay all fines for Health Code Violations before you can apply. You can pay in person at the Department of Consumer and Worker Protection (DCWP) Citywide Licensing Center or online.

  • Schedule an appointment (PDF)
  • Pay outstanding fines online

• Provide proof of insurance: You need to show proof of Workers' Compensation and Disability Insurance. The certificate must list the NYC Department of Health and Mental Hygiene (DOHMH) as the certificate holder.
  
  Certificate holder:
  NYC DOHMH
  125 Worth St., CN17A
  New York, NY 10013
  
  If you do not need coverage, submit a signed Certificate of Attestation of Exemption (Form CE-200).

  • NYS State Workers' Compensation Board - Exemption Overview
  • Certificate of NYS Workers' Compensation Insurance (C-105.2)
  • Certificate of NYS Disability Benefits Insurance (DB-120.1)
  • Attestation of Exemption (Form CE-200)

• Provide a Certificate of Authority to Collect Sales Tax: Show proof of a Certificate of Authority to Collect Sales Tax. The address on the certificate must match your address.

• Complete the registration form: The form must list all the machines at your facility.

• Private office applicants: If the facility is a private office, the named applicant must be a senior partner.

• Corporate applicants: If the applicant is not a private practice office, the applicant is the corporate name of the facility. The application must be signed by an authorized representative, usually the president or CEO.

• Mammography services: If the facility has a mammography machine or provides mammography services, include a copy of the Food and Drug Administration (FDA) certificate.

  • US FDA Mammography Quality Standards Act and Program

• Inspection for dental, podiatric and veterinary facilities: These facilities must not use X-ray equipment on patients before inspection by the Office of Radiological Health or a Certified Radiation Equipment Safety Officer (CRESO).

  • Certified Radiation Equipment Safety Officers in NYC (PDF)

• Medical physicist report: All other facilities must work with a medical physicist to submit a report detailing the results of initial quality control tests on all radiation-producing equipment.

  • Verify whether a medical physicist is licensed by New York State

• Valid email address: A valid email address is required if applying online.

• Permit fees:

  • Registration fee: $100
  • Certified registration fee for radiation installations with linear accelerator(s): $600 (valid for five years)

• Accepted payment methods:

  • Personal check (payable to NYC DOHMH, if paying in person)
  • Certified check (payable to NYC DOHMH, if paying in person)
  • Government check (payable to NYC DOHMH, if paying in person)
  • Money order (payable to NYC DOHMH, if paying in person)
  • American Express (if paying online or in person)
  • Discover (if paying online or in person)
  • Mastercard (if paying online or in person)
  • Visa (if paying online or in person)

• Other regulatory requirements: Applying for a DOHMH permit does not satisfy the regulatory requirements of other City, State and federal agencies. It is the business owner's responsibility to meet all other requirements.

• If you applied online: You will get a receipt by email.
• If you applied in person: The Department of Consumers and Worker Protection (DCWP) will give you a receipt.

You can check the status of your application by contacting the:

NYC Department of Health and Mental Hygiene (DOHMH)
Office of Radiological Health
42-09 28th St.
CN-60
Long Island City, NY 11101
orh@health.nyc.gov718-786-6002

• Follow rules: All places using radiation producing equipment must follow the rules in Article 175 of the New York City Health Code.
• Certificate expiration: The Certificate of Registration expires two years from the end of the month in which your application was approved. You will get a reminder notice three months before it expires to renew your permit for the next two years.
• Pay fines: You must pay all fines for Health Code Violations before you can apply for or renew a permit. You can pay fines in person at the NYC Department of Consumer and Worker Protection (DCWP) Licensing Center or online. Visit DCWP to learn more. You can also pay fines online.

NYC DCWP
Licensing Center
42 Broadway, Lobby
New York, NY 10004
onlineappsdocs@dcwp.nyc.gov

• Review documentation: Carefully review all documentation and forms required to register radiation producing equipment.
  • Application and requirements packet for radiation producing equipment registration (PDF)
• Provide device information: When applying online, provide information about all radiation producing devices in the establishment.
  • Supplemental Forms for Radiation Producing Equipment
• Gather supporting documents: Gather all supporting documents required to apply for this permit.
• Upload documents: Make individual electronic versions of each supporting document for uploading. Accepted formats: PDF, JPG, GIF, PNG, XLS, XLSX, DOC, DOCX, VSD and TXT.
• Create an account: Create an account with the NYC Online Licensing system. Payment is required to complete and submit the application. Partially completed applications may be saved and returned later.
• Enter information: Select the type of permit and enter the requested information into each field. Fields with an asterisk (*) are required. Upload copies of required documents individually.
• Make payment: Pay with a credit or debit card to complete the application.

• Schedule an appointment: In-person licensing and collections services are available by appointment only. Schedule an appointment to meet with a DCWP representative.
  • Schedule an appointment (PDF)
• Review documentation: Carefully review all documentation and forms required to register radiation producing equipment.
  • Application and requirements packet for radiation producing equipment registration (PDF)
• Submit forms and payment: Gather all required documentation and complete the application form and required supplemental forms. Submit all forms, documentation and payment in person at the DCWP Citywide Licensing Center.
  
  NYC DCWPLicensing Center
  42 Broadway, Lobby
  New York, NY 10004
  Email: onlineappsdocs@dcwp.nyc.gov

• New applications not accepted by mail: Applications for new permits are not accepted by mail.

• Register: You can renew online using the NYC Online Licensing system. You need to register first. Make sure to pay any fines before renewing. You can pay fines online.
• Use PIN: To renew online for the first time, you need the Personal Identification Number (PIN) from your Renewal Notice. The PIN links your records to one online account. You only need to link each permit or license record once.
• Get PIN: If you don't have your Renewal Notice, you can get your PIN by completing an online PIN Request Form or by calling 311.
• Upload documents: If you need to upload documents, you will be prompted to download the Microsoft Silverlight application.

• Online renewals only: Only online renewals are being accepted at this time.

• Online renewals only: Only online renewals are being accepted at this time.